Google has announced changes to its unlimited storage policy for Workspace for Education customers. Beginning summer 2024, Google storage quotas will be applied to all SU accounts. This means that all SU users, including students, faculty, and staff, will have a limited amount of storage space with Google.
What does this mean for you?
Email, Google Drive files, and Google Photos count against your storage quota. In the instance you exceed your storage quota, you will not be able to edit existing files, upload new files, or sync files across devices. You will need to take the necessary steps to manage your storage if you exceed your designated storage cap.
How much storage space will I have?
All SU users will have a storage quota applied to their Google account based upon their role at the university.
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Students
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15GB
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Employees
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50GB
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Alumni
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1GB
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As an employee, we ask that you aim to reduce your overall storage to less than 50GB. This is easily achievable by implementing an alternative storage solution to offload infrequently-accessed files and/or large files.
What can I do to prepare for the storage quota changes?
Review your current Google storage usage. You can do this by going to your Google storage page.
Delete any unnecessary email attachments, files or folders. Empty your Trash after deleting items.
Move large files or folders, and personal files to another storage location, such as an external hard drive or cloud storage service.
- External hard drives & flash drives are both inexpensive and easy to use. An excellent solution to add redundancy to your existing data storage routine.
- Affordable personal cloud storage solutions from Apple, Google, Microsoft, Dropbox, Box, etc. For just a few dollars each month, these services can provide more than enough storage for most users.
Compress files to reduce their size. Check out our KB article Compress Files to Reduce Storage
Use Google's storage management tools to monitor your storage usage and identify files that are taking up a lot of space.
What happens if I exceed my storage quota?
If you exceed your storage quota, you will not be able to edit existing files, upload new files, or sync files across devices. You will also see a warning message across Google applications when signed-in to your SU account.
To resolve the issue, you will need to delete files or folders to reduce your storage. Please review and apply the suggestions above, and if you need assistance, please reach out to the Help Desk to schedule a support session.
Additional resources
Manage your Storage in Drive, Gmail, & Photos
We’re here to help!
We’re actively adding new knowledge base articles to our Self Service Technology Portal regarding these changes. Links to notable articles have already been shared throughout this email.
As always, if you encounter any issues, have questions, or would like some assistance, please don’t hesitate to reach out to us.